What can each team role do?

The five team roles in Ovida control what each member can see and do within their team. Team Owners and Team Admins manage who has which role.

Ovida users can be members of a team, individual subscribers, or both. Within a team, your role determines what you can do as a member, and what you can do in relation to meetings allocated to that team.

The five team roles

• Team Owner — the highest level of authority. There's only one Team Owner per team.

• Team Admin — same as Team Owner with a few exceptions (see below).

• Team Assistant — for executive assistants and other administrative staff. Can schedule meetings on behalf of team members.

• Team Trainer — can act as an observer on sessions allocated to the team.

• Team Member — can book and host their own meetings in the team.

Team Owner vs Team Admin

Owner and Admin share most responsibilities. The differences are few but significant:

Team permissions you can configure

Some permissions are toggleable. As a Team Owner or Admin, you can choose which roles have access to specific features:

View AI Lens (ICF competencies)

You can select which team roles see the AI Lens. This is useful when you want trainers, mentors, or faculty to have access but not students or clients.

ℹ If AI Lens isn't enabled for your team yet, email support@ovida.org to have it switched on.

Create meetings for others

Automatically enabled for Owners, Admins, and Assistants. As a Team Owner or Admin, you can switch this on or off.

ℹ Team Members and Trainers can never create meetings for others, regardless of the toggle.

Where to manage roles and permissions

Team roles and permissions are managed from the Teams page. Click into a team to see and edit member roles and toggle role-based permissions.