What are the meeting roles in Ovida?

Every meeting in Ovida has three possible roles: Host, Guest, and Observer. Each role has different permissions, billing implications, and access to meeting data.

Host

The user who books the meeting. There is one Host per meeting and the Host can't be changed after the meeting is booked.

• Has administrative control over the meeting

• Has coaching analytics applied to their side of the conversation (not the Guest's)

• Requires a paid subscription, either personally or through a team

Guest

The user invited to the meeting by the Host. There is one Guest per meeting.

• Can join without completing signup or logging in beforehand

• Doesn't need a paid licence, any user can be a Guest

• Must sign up if they want to manage their own data

• Can't administer the meeting, but once signed up they can delete it at any time

Observer

Someone invited by the Host to watch or review the meeting. A meeting can have unlimited Observers.

• Can be removed by the Host at any time

• Must be signed up to join in real-time or review afterwards

• Can join live or silently

• Has access to meeting analytics

• Requires a paid licence that grants observer rights, either personally or through a team

A few things to know

• A user can only hold one role per meeting. The same person can't be both Host and Observer in the same session.

• Depending on subscription level, the same user can be a Host in one meeting and an Observer in another.